Run your coach hire —
without the chaos
Quoting, dispatch, live tracking, the driver app, payments and tacho compliance — all in one platform for coach, bus and minibus operators.
7-day free trial No charge until day 8 Cancel anytime
Everything to run compliant, on time and paid — for coach, bus & minibus operators
One platform, four jobs done
Stop stitching together spreadsheets, WhatsApp groups and paper checklists. Everything an operator does, grouped into four simple outcomes.
Win the work
Quote fast, look professional, never lose a lead.
- Mileage-based quotes in seconds, on your pricing rules
- Branded PDF quotes, invoices & e-signature
- Customer CRM — history, lifetime value, one-click rebooking
Run the day
Dispatch, allocate and track every coach, live.
- Live ops board with clash detection
- Live driver & customer tracking with journey progress
- Free iOS & Android driver app + two-way messaging
- Convoy allocation, subcontracting, recurring & multi-day
Keep it legal
Stay road-legal without the paperwork.
- Digital walkaround checks & automatic VOR flags
- Licence, CPC & document expiry alerts
- Tacho analysis & hours-aware planning (Beta)
Get paid
Take the money and see the numbers.
- Card payments & pay-by-link built in
- Driver expenses with receipt photos
- Financial, operations & fleet reporting, CSV export
Dispatch your whole fleet from one screen
Every job, vehicle and driver in one live view. Track each driver and coach on a live map — where they are and how far through the journey — and see the state of every run as it happens — en route, at pickup, on board — with clash detection and a flag the moment a driver hasn’t accepted or has handed a job back.
- Live driver & vehicle tracking with journey progress
- Driver accept / reject, surfaced instantly
- Convoy allocation for big movements
From enquiry to payment, without the admin
A guided wizard prices each trip on distance, duration and your margins. Send a branded PDF quote, collect an e-signature to confirm, take a card payment with a pay link, then turn it into a live job your drivers see immediately.
- Mileage-based auto-pricing
- Branded quotes, invoices & e-signature
- Card payments & pay-by-link built in
Stay road-legal without the paperwork
Digital walkaround checks flow from the driver app into your compliance dashboard. Defects raise VOR flags automatically, and licence and document expiries chase themselves. Upload tacho files and they’re analysed into driver-hours — and when you plan a job, FleetRun checks each driver’s remaining legal driving time, suggests who can actually cover it, and when no single driver can, it auto-plans a second driver plus any dead-head repositioning leg the job needs.
- Digital walkaround checks & auto-VOR
- Licence, CPC & document expiry alerts
- Hours-aware auto-planning — multi-driver & dead-head (Beta)
Every customer, remembered
A real customer record sits behind every job — not just a name typed on a booking. See their full history, lifetime spend and what’s still outstanding, spot your best repeat clients, and rebook a past trip in a click.
- Profiles with full booking history
- Lifetime value & outstanding balance
- One-click rebooking of past trips
DVSA and driver-hours compliance, built in
Digital walkaround checks, automatic VOR flags, driver CPC and document expiry, and tachograph files analysed into driver-hours limits — the compliance work, handled, so audit day is just another day.
Your customers watch the coach arrive — in real time
Share a secure link and your customer sees exactly where their coach is, live on a map, with a countdown to arrival. No app, no login — just tap and track. It ends the endless “where’s our coach?” calls.
- One tap — works in any browser, no account needed
- Live position, speed and ETA that update as they travel
- Link expires automatically after the job ends
FleetRun
Track Your Coach
LIVEPickup
Manchester Piccadilly
Drop-off
Lake District
Up and running today, not next quarter
No lengthy implementation. Three steps and you are quoting, dispatching and tracking.
Add your fleet
Set up your vehicles, drivers and pricing rules once. Import in minutes, not weeks.
Quote & dispatch
Price enquiries instantly and assign the right coach and driver on the live ops board.
Track & get paid
Share live tracking with customers, capture proof of completion and keep records tidy.
The old way vs the FleetRun way
We designed FleetRun around the daily reality of running coaches — and replaced each bit of the scramble with something calmer.
Plans that scale with your fleet
Every plan includes the full platform — just pick the size that fits. No locked features.
Starter
For small operators getting organised.
billed monthly · cancel anytime
The full FleetRun platform — nothing locked.
Start free trialProfessional
For growing fleets that dispatch daily.
billed monthly · cancel anytime
The full FleetRun platform — nothing locked.
Start free trialEnterprise
For large, multi-depot operations.
Tailored to your operation
Plus account manager, SLA & onboarding.
Talk to salesEvery plan includes
- Quoting & job management
- Live ops board & dispatch
- Live customer tracking
- Driver app & messaging
- Compliance & walkaround checks
- Reporting & analytics
- Convoy & multi-vehicle allocation
- Subcontracting & suppliers
- Driver expenses & receipts
- Branded quotes & invoices
- Unlimited team members & drivers
- Priority email & chat support
All plans include a 7-day free trial. No setup fees. Prices exclude VAT.
Everything else you might ask
Yes. FleetRun is designed around how UK coach, bus and minibus hire businesses actually work — from PSV compliance and driver walkaround checks to mileage-based quoting in pounds. It is not a generic logistics tool bolted onto our industry.
Most operators are quoting and dispatching on the same day. Add your vehicles and drivers, set your pricing rules once, and you are ready. There is no lengthy onboarding or per-seat implementation project.
Drivers use the free FleetRun driver app to receive jobs, complete walkaround checks, message the office and share their live location. Dispatchers work from the web dashboard — nothing to install.
Absolutely. Every job can generate a secure live-tracking link you send to the customer, so they can see the coach approaching in real time without needing an account.
Yes — every account starts with a 7-day free trial. We ask for a card up front so your service continues seamlessly, but you are not charged during the trial and you can cancel anytime before it ends with nothing to pay.
Yes. Send a customer a secure pay-by-link, take a card payment over the phone, and issue branded quotes and invoices — with e-signature to confirm a booking. Payments settle straight to your own account.
Flat monthly plans by fleet size — every plan includes the whole platform, with unlimited drivers and team members. You only move up a tier as you add vehicles, and we never block your live jobs if you go over.
Every operator gets a fully isolated, multi-tenant workspace with row-level security. Your jobs, customers and fleet data are never visible to anyone outside your company.
Yes. Plans are month-to-month with no long contracts. Upgrade, downgrade or cancel whenever your needs change.
Ready to run a tighter operation?
Swap the spreadsheets and whiteboard for one calm, connected platform. Free for 7 days — cancel anytime, no charge until day 8.